A comprehensive digital solution is required to effectively manage an audio visual services provider's operations. The proposed system would utilize both a mobile and web application integrated with a Microsoft 365 database backend. Key functionality includes prospects management with online booking capabilities for various events and services. Inventory control of all audio visual assets would be facilitated, with equipment check-in/check-out functionality to track items both within the warehouse and at client venues. Repair and maintenance scheduling of all items would be supported. Asset information management would allow items to be thoroughly documented including photos, valuation details and descriptions accessed via QR codes. Real-time tracking of all inventory including current location, assigned user and owner would be viewable. A damage and claims module would handle records of any equipment issues. License and subscription records for expired or upcoming renewals could also be managed. A user-friendly search function would allow staff to easily locate a specific device by its serial number. This comprehensive system aims to digitally transform and optimize operations for an audio visual services provider through an integrated application and database solution.
