Expected duration: 1 day or less Astrellon AI Use Policy Generator – Outgrow
This brief outlines the content, structure, and functionality required to build an AI Use Policy Generator tool for Astrellon using Outgrow. The tool will serve as a high-value lead magnet and must reflect Astrellon’s brand identity.
CORE REQUIREMENT: IF A QUESTION IS ASKED DURING DEVELOPMENT, THE NEXT MESSAGE MUST RESPOND TO IT. I have been working with someone who refused to answer simple questions because they were using generative AI and did not understnad the task. Please do not apply unless you understnad the task and can read and respond to messaged.
Platform The tool must be built using Outgrow.io. This allows greater layout control, embedded logic, custom output paragraphs, and PDF or text export options. The final tool will be embedded on the page astrellon/ai-policy-builder.
Tool Purpose To help HR, legal, risk, and operations leaders generate a custom internal AI use policy. The tool will generate a tailored output based on the user's responses and capture their email address before revealing or allowing the download.
Design Requirements - Use Astrellon branding and colours: Navy #0C1B33, White #FFFFFF, Grey #999999, Accent Blue #A6C7E3 - Use Inter for body text, Playfair Display Italic for quote or emphasis - Do not use stock icons or images. Visuals and logos will be provided.
Question Structure Question 1 Prompt: What best describes your organisation? Answer options: Legal, consulting or professional services; Creative or marketing; General or other Tooltip (displayed below question): Tailors policy logic based on sector risk profile. Read More Link: Understanding AI risk by industry type Question 2 Prompt: Can employees use GenAI to produce advice or deliverables for clients? Answer options: Yes without review; Yes with internal review; No; Not sure Tooltip (displayed below question): Client-facing content must meet legal, ethical and reputational standards. Read More Link: When to review GenAI outputs Question 3 Prompt: Can employees use GenAI for internal communications or tasks? Answer options: Yes freely; Yes with disclosure; Only in some roles; No Tooltip (displayed below question): Internal content influences tone, data visibility, and documentation. Read More Link: Using GenAI inside the organisation Question 4 Prompt: Which GenAI tools are approved for use? Answer options: ChatGPT; Notion AI; Microsoft Copilot; Internal tool; None yet Tooltip (displayed below question): Unapproved or unmanaged tools pose security and compliance risks. Read More Link: Choosing and approving GenAI tools Question 5 Prompt: What types of data can employees input into GenAI tools? Answer options: Only non-sensitive; Internal but not client data; Client data in approved tools; Anything; Not sure Tooltip (displayed below question): Free tools may store or train on user input. Sensitive data should not be shared. Read More Link: Data safety in GenAI environments Question 6 Prompt: Can employees fully delegate tasks to AI agents or copilots? Answer options: Yes without review; Yes with review; No; Not sure Tooltip (displayed below question): Delegating responsibility requires defined human oversight. Read More Link: Working with AI agents responsibly Question 7 Prompt: Can employees use AI tools to record or transcribe meetings? Answer options: Yes freely; Only with approved tools; Only with consent; No; Not sure Tooltip (displayed below question): Auto-joining tools may store data externally without disclosure. Read More Link: Best practices for AI notetakers Question 8 Prompt: Could AI adoption affect job roles or require staff consultation? Answer options: No; Possibly; Yes; Not sure Tooltip (displayed below question): Employment law may require consultation when technology changes roles. Read More Link: AI, HR and legal consultation requirements Question 9 Prompt: Should the policy clarify who is responsible for GenAI outputs? Answer options: Yes, fully; Yes in high-risk work; No; Not sure Tooltip (displayed below question): Responsibility for AI-generated work must be clearly assigned. Read More Link: Insurance and accountability with GenAI Output Format After the final question, users must enter their email address before they can see or download their results. The tool should generate a customised policy output, formatted as: - On-page preview block - Downloadable PDF - Google Doc link if possible Each answer should link to specific pre-written policy paragraphs to form the complete draft. Logic and output mapping will be provided in a separate copy document if needed.
Call to Action After generating the policy, include this final CTA: Need help reviewing or implementing this policy across your team? Astrellon offers policy audits, leadership briefings, and rollout support.
Embedding Instructions The final tool must be embeddable via iframe or Outgrow script. It will be placed on the website at the page /ai-policy-builder.
