We’re looking for a reliable Virtual Assistant to support ByGabriel, a creative agency specialising in videography, branding, and social media management. The VA will assist with client content workflows, scheduling, and project organisation.
Responsibilities
Organise content: upload raw videos/photos to Google Drive/Dropbox and keep files structured
Update Notion with project timelines, briefs, and content calendars
Schedule content across Instagram/TikTok (Later, Buffer, or Meta Business Suite)
Chase weekly content/assets from clients (face-to-camera clips, testimonials, UGC)
Track what content is done, pending, or missing
Provide a quick weekly update (what was posted, performance highlights, what’s needed next)
Assist with client onboarding (collect assets, contracts, payments)
Nice-to-Haves (not essential but a plus)
Familiar with Instagram/TikTok scheduling tools
Comfortable writing/polishing short captions
Able to respond to basic customer DMs using pre-approved templates
Experience with Canva or basic graphic editing
Qualities We’re Looking For
Organised and detail-oriented
Reliable with deadlines
Clear communicator (WhatsApp or Slack daily check-ins)
Proactive — can remind the team/clients without waiting to be asked
Hours & Pay
Estimated: 8 hours per week (roughly 2 hours a day, 4 days a week)
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