1001 Freelance Projects -- Build a Fire Door Asset Management & Inspection Web App

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Project title:
Build a Fire Door Asset Management & Inspection Web App
Posted by:
External project from PeoplePerHour
Started:
16-Feb-2026 12:28 GMT
Description:
I run a UK fire safety & building services business (Phoenix Bespoke Solutions). I’m looking for an experienced developer to build a web-based fire door asset management system with a mobile-first inspection workflow, QR code door tagging, photo evidence, and audit-ready reporting. The product must be suitable for UK compliance workflows (FRA support, audit trail, evidence retention). This will be used internally and potentially offered to clients as a managed platform. Key Outcomes A secure web app to manage a portfolio of buildings and fire doors Mobile-friendly inspector workflow (phone/tablet) Door-level inspections with pass/fail + defect severity + photos Defect/action tracking through to completion Dashboard + exportable reports (PDF/Excel) Full audit trail (who/when/what changed) Core Features (MVP) 1) Accounts & Roles User login Roles: Admin / Inspector / Client read-only Basic permissions (client can only see their own sites) 2) Portfolio & Door Asset Register Hierarchy: Portfolio → Site → Building → Block/Core → Floor → Area → Door Door fields (minimum): Unique Door ID Location fields above Fire rating (FD30/FD60/etc.) Door type (single/double/glazed/riser/etc.) Certification status Install date (optional) Manufacturer (optional) Ironmongery fields (closer/hinges/locks/seals/signage) Notes 3) QR Code Door Tagging Generate QR codes per door QR scan opens the door record instantly on mobile Option to download/print QR label sheet (PDF) 4) Inspections (Mobile-first) Create inspection against a door Inspection details: date/time, inspector, inspection type Pass/Fail overall Checklist sections: Leaf condition Frame condition Gaps/alignment Self-closing operation Seals/smoke control Ironmongery condition Signage compliance Defects can be raised during inspection with: Severity: Critical / Major / Advisory Notes Photo evidence upload (multiple photos) Recommended action 5) Defects / Actions Workflow Defect register filtered by site/building/severity/status Status: Open / In Progress / Complete / Deferred Target rectification date Works notes + completion photos Cost capture (optional in MVP): CAPEX vs Reactive vs PPM 6) Reporting & Exports Door inspection history report Failed doors list Outstanding actions report Critical defects register Export to PDF and Excel/CSV 7) Dashboard Compliance overview by site/building Pie/summary counts (pass/fail, defects by severity, overdue actions) Non-Functional Requirements Clean, modern UI (simple and fast) Mobile responsive (inspector use on site is critical) Secure file storage for photos (with door/inspection linkage) Audit log for changes to doors/defects/inspections GDPR-aware (UK/Europe hosting preferred) Suggested Tech (Open to your recommendation) Backend: Node.js/Express or Python (FastAPI/Django) Database: PostgreSQL Frontend: React/Next.js or similar Storage: S3 compatible (AWS or similar) Deployment: UK/EU region (can be AWS/DigitalOcean/etc.) Deliverables Working deployed MVP on my hosting or yours (with handover) Source code + documentation Admin guide + short video walkthrough (optional) Basic automated backups instruction Bug fix period after delivery (e.g., 14–30 days) What to Include in Your Proposal Examples of similar systems (asset mgmt / inspections / workflows) Your recommended stack + why Your estimated timeline split into milestones Any questions/assumptions you have Fixed price per milestone (preferred) Milestones (Preferred) Database + user roles + portfolio/doors CRUD QR generation + door page + mobile layout Inspections + defect creation + photo upload Defect workflow + dashboard Reporting exports + audit log + deployment + handover
Project ID:
3470214
Project category:

Project budget:

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